Manage collections in Content Hub manage-collections
A collection refers to a set of assets that can be shared among users. A collection can include assets from different locations while maintaining their referential integrity.
Content Hub lets you create public collections. These collections are accessible to all the entitled users, creating a shared space where multiple users can efficiently access and utilize content. Collections promote collaborative use of resources for increased efficiency and convenience. Within the collection browse page, you can:
- Create: Create one or more collections.
- View: View the assets and their properties.
- Share: Share assets as a link with others.
- Download: Download the assets.
- Remove: Remove specific assets from a collection.
- Delete: Delete the entire collection.
It helps users to easily access and manage the diverse assets available within Content Hub.
Prerequisites prerequisites
Content Hub users can perform the actions mentioned in this article.
Create collections create-collections
You can choose to create a new collection or add assets to an existing collection while managing governance.
Create a new collection create-new-collection
Execute the steps below to control access while creating collections:
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Go to Collections tab and click Create Collection. New Collection window appears.
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Add Title and Description for the collection.
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Under Who can access dropdown > select the access control type. The following options are available:
table 0-row-3 1-row-3 2-row-3 3-row-3 Access method Access type Description Only you and administrators can access Private Only Creator and the administrators can edit and access this collection. Anyone can access Public Everyone can access this collection, but only creator and Administrators can edit. Anyone can access and edit Public This collection is open to everyone, with full access and editing permissions granted without restrictions. -
Click Create. Once done, you can add assets to the collection.
Add assets to an existing collection add-assets-to-existing-collection
To add assets to an existing collection, select the assets you need to add to the collection. Click Add to collection. You are prompted to select the collection.
Choose the collection where you need to add the asset. You can also search the existing collection using the search bar.
Select the collection(s) to which you need to add the assets and click Add to collection.
View collections view-collections
Navigate to the Collections tab and search for the collection name. You can use filters to refine your search results by selecting specific criteria, helping you quickly find the most relevant collections.
To view the list of assets available in a collection, click the collection name. You can also apply filters within a collection to narrow down the asset results. Click the asset that you need to view within a collection. Content Hub displays the detailed view for the asset. See asset details.
Filter collections view filter-collections-view
Content Hub allows you to filter collections view to easily find exactly what you are looking for by narrowing down options based on your preferences. Ensure the configuration of Collections in Content Hub.
To filter the collections view, go to Collections tab and navigate to Collections drop down. Choose among the following options:
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All Collections: Select this option to view all collections that are private and shared with you.
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Only me: Select this option to view collections that are accessible to you.
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Anyone can view: This option lets you filter collections that are accessible to everyone but editable only by the creator.
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Anyone can edit: Select this option to filter collections that are both accessible and editable by everyone.
Moreover, to filter the collections view based on access permissions, go to Collections tab and navigate to one of the following options:
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Created by anyone: This filter restricts you to view collections created by any user.
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Created by me: This filter restricts you to view collections created by you.
Download assets available within a collection download-assets-within-collection
To download assets available within a collection, navigate to the Collections tab.
Click
All the assets in the collection are downloaded.
You can also open the collection to download the assets individually. Click the collection containing the assets that you need to download. Select the assets and click Download.
Learn how to download an asset from the Content Hub.
Share assets available within a collection share-assets-available-within-collection
You can also share the assets available within a collection. Ensure to enable public link sharing in Content Hub. Navigate to the Collections tab. Select the
While sharing collections in Content Hub, you can define the scope of access and actions which recipients can perform on digital resources within the system. Content Hub Collections provides comprehensive governance tools for effective asset management, including customizable sharing permissions and collaboration features. From read-only access to full administrative control, these settings support fine governance over asset distribution.
Edit details of a collection edit-details-of-collection
To edit Title and Description of a collection, click the collection name and then click the
Remove assets from a collection remove-assets-from-a-collection
You can remove single or multiple assets from a collection. To remove assets from a collection, click the collection from which you need to remove assets, select the assets and click Remove from collection.
You are prompted to confirm the asset removal. Click Remove.
The selected assets are successfully removed from the collection.
Delete a collection delete-collection
To delete a collection, navigate to the Collections tab and click the collection that you need to delete. Click
