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Manage collections in Content Hub manage-collections

A collection refers to a set of assets that can be shared among users. A collection can include assets from different locations while maintaining their referential integrity.

Content Hub lets you create public collections. These collections are accessible to all the entitled users, creating a shared space where multiple users can efficiently access and utilize content. Collections promote collaborative use of resources for increased efficiency and convenience. Within the collection browse page, you can:

It helps users to easily access and manage the diverse assets available within Content Hub.

Prerequisites prerequisites

Content Hub users can perform the actions mentioned in this article.

Create collections create-collections

You can choose to create a new collection or add assets to an existing collection while managing governance.

Create a new collection create-new-collection

Execute the steps below to control access while creating collections:

Add assets to an existing collection add-assets-to-existing-collection

To add assets to an existing collection, select the assets you need to add to the collection. Click Add to collection. You are prompted to select the collection.

Choose the collection where you need to add the asset. You can also search the existing collection using the search bar.
Select the collection(s) to which you need to add the assets and click Add to collection.

View collections view-collections

Navigate to the Collections tab and search for the collection name. You can use filters to refine your search results by selecting specific criteria, helping you quickly find the most relevant collections.

To view the list of assets available in a collection, click the collection name. You can also apply filters within a collection to narrow down the asset results. Click the asset that you need to view within a collection. Content Hub displays the detailed view for the asset. See asset details.

Filter collections view filter-collections-view

Content Hub allows you to filter collections view to easily find exactly what you are looking for by narrowing down options based on your preferences. Ensure the configuration of Collections in Content Hub.

To filter the collections view, go to Collections tab and navigate to Collections drop down. Choose among the following options:

Moreover, to filter the collections view based on access permissions, go to Collections tab and navigate to one of the following options:

Download assets available within a collection download-assets-within-collection

To download assets available within a collection, navigate to the Collections tab.
Click icon on the collection card.

All the assets in the collection are downloaded.

You can also open the collection to download the assets individually. Click the collection containing the assets that you need to download. Select the assets and click Download.

Learn how to download an asset from the Content Hub.

Share assets available within a collection share-assets-available-within-collection

You can also share the assets available within a collection. Ensure to enable public link sharing in Content Hub. Navigate to the Collections tab. Select the icon on the collection card. The share link is copied. You can share the copied link with the recipient. Learn more about sharing assets in the Content Hub.

Content Hub Collections provides comprehensive governance tools for effective asset management, including customizable sharing permissions and collaboration features. From read-only access to full administrative control, these settings support fine governance over asset distribution. When sharing an asset either individually or as part of a collection, the scope of access is determined by the collection’s current access level assigned to the user. Alternatively, you cannot share a private collection.

Edit details of a collection edit-details-of-collection

To edit Title and Description of a collection, click the collection name and then click the icon. Collection Details screen appears that allows you to edit the Title and Description of a collection. Click Save Changes to confirm the modifications. Moreover, you can update the access to the collection through the Edit Collection dialog, depending on the configuration.

Remove assets from a collection remove-assets-from-a-collection

The following users can remove single or multiple assets from a collection:

To remove assets from a collection, click the collection from which you need to remove assets, select the assets and click Remove from collection.

You are prompted to confirm the asset removal. Click Remove.
The selected assets are successfully removed from the collection.

Delete a collection delete-collection

Only administrators and creator can delete a collection. To delete a collection, navigate to the Collections tab and click the collection that you need to delete. Click icon to delete the collection.